Registration 2025
Registration Procedure for the 2025 Summer North Pole Marathon
Registration for the North Pole Marathon 2025 Summer Edition is a simple two-step process. You must
1. Agree to the Terms & Conditions, and complete the Application Form below, and
2. Pay the full entry fee or deposit.
Spots for the 2025 Summer Edition are assigned on a first-come, first-served basis, and participation is open to non-runners as well.
Trips via icebreaker typically proceed without delays, but as it's a polar expedition, and you need to be prepared for potential delays.
Please print this page and retain for your records. Once the full entry fee or deposit has been received, your place will be confirmed in the field.
Competition
There is an individual competition for both male and female competitors and a team competition for teams of three.
Rules & Regulations
1. The event is the classic marathon distance of 42.2km (26.2 miles). Other distances available are: half marathon, 10 miler, 10km and 5km.
2. Individual results will be categorized into male and female divisions.
3. The team competition will not have divisions based on gender. A team may therefore comprise both male and female members. Team positions are decided by the cumulative time of the top three competitors on each team. Team members do not have to run / finish together.
4. Any athlete who exhibits severe conditions that are deemed detrimental to their health may be withdrawn from the race by officials or stopped temporarily while appropriate treatment and advice is administered.
5. The Race Director's decisions are final.
Your submission of the registration form accepts the Rules and Regulations as outlined above.
Please proceed to the terms and conditions to see full details of the trip.
Terms & Condition
EVENT
The North Pole Marathon will be run over the classic marathon distance of 42.2km (26.2 miles).
SCHEDULED DATES OF the 2025 Summer edition
Registration fees
The registration fee varies based on the chosen stateroom category, with details available in the Staterooms section below.
1. The fee is per runner in EUR currency and is based on twin-sharing room occupancy. There is a deduction of 3,000 EUR per non-runner.
2. The minimum age requirement is 8 years old. A child sharing a double occupancy room with one adult pays the adult price.
3. For suites accommodating more than 2 guests, additional guests pay half price after two full-paying adults. If the additional guest is under 18 years old, they pay 3,500 EUR.
With paid registration fees, Runbuk, Inc. provides:
• Registration fee for the marathon and shorter distances as selected.
• Medals, t-shirts, patches, and other souvenirs for runners.
• Event photos and videos for personal use and local publication.
• Economy class flights Paris-Longyearbyen-Paris. A 1,500 EUR deduction applies if flying to Longyearbyen independently.
• Choice of stateroom aboard Le Commandant Charcot.
• Meals inclusive of breakfast, lunch and dinner with mineral water and wines (red, rose, rouge).
• Open Bar Classic service in the bars and cabin mini-bars.
• Highly qualified expedition team and Zodiac landings.
• Complimentary boot rental.
• Polar parka provided for personal use.
• Unlimited Wi-Fi (speed varies due to weather conditions).
• Evening entertainment and events.
• North Pole Forum program for guests who opt in.
• Young Explorer program available for children who opt in.
STATEROOMS
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PAYMENT SCHEDULE
Full payment will be accepted upon initial registration, and there will be 5% discount if received by July 1st 2024. Alternatively, 25% of the full payment is accepted as deposit to reserve a place. This deposit should be followed by another 25% by July 1st 2024, another 25% payment by October 1st 2024, and the remaining 25% should be received by February 1st 2025.
PAYMENT methods
The preferred payment method is by bank wire transfer. Upon receipt of your application form, we will email you the invoice containing wire transfer instructions. Once the payment is received by the due date, your spot will be confirmed. Alternatively, credit card payments are accepted with a 3% convenience fee.
Cancellations by participant
Cancellation notices must be submitted in writing to Runbuk. The following cancellation policy applies:
• If cancellation notice is received within 14 days of the initial payment and before June 30th, 2024, a 10% charge of the full registration fee will be incurred.
• Cancellation notices received between July 1st and September 30th, 2024, will incur a 50% charge of the full registration fee.
• Cancellation notices received between October 1st and January 31st, 2025, will incur a 75% charge of the full registration fee.
• Cancellation notices received after February 1st, 2025, will incur a 100% charge of the full registration fee.
required documents
Your passport must be valid for at least six (6) months beyond the end of the trip. Depending on your nationality, you must fulfill the visa and health requirements of the destination countries. Upon your request, the organizers can assist you in identifying the necessary travel documents, including passport, visa, health certificates, and other similar requirements. However, it is your responsibility to ensure timely preparation of all required documents.
MEDICAL Certificate
For runners participate in running, it's mandatory to submit a medical certificate, dated within 6 months of the race date and signed by a doctor, which should indicate that you have no impediments or contraindication for participating in running events. You can download the medical certificate here.
All participants should be in excellent health and capable of easily completing a regular 42.2km (26.2 mile) marathon. Please consult with your doctor before entering the North Pole Marathon.
TRAVEL / MEDICAL INSURANCE
Each participant is responsible for their own insurance to cover trip cancellation and interruption. For example, you may get injured and need to cancel your trip. Furthermore, weather-related delays and other delays can occur in such an extreme environment and the organizers cannot be held responsible for such disruption. Emergency medical evacuation insurance should also be obtained.
BAGGAGE WEIGHT
Each passenger is permitted one checked luggage weighing 23 kilograms, one small carry-on bag, and a small backpack.
THe race course and cutoff time
The cutoff time for marathon is 8 hours. I understand that the organizers' objective is to establish the course on a floating ice floe. I understand and agree that in the event suitable ice cannot be located and secured at the North Pole, the course may be arranged, in whole or in part, on board.
General terms and conditions of the icebreaker
I understand and agree with the general Terms and Conditions of Le Commandant Charcot, the ship that will be used for this trip, which can be viewed here: General Terms and Conditions.
In the event of any disparities between the terms in the general Terms and Conditions of Le Commandant Charcot and Runbuk's Terms regarding the same subjects, Runbuk's Terms will apply.
DECISIONS OF THE VESSEL’S CAPTAIN
I acknowledge and accept that during the cruise, the captain of the icebreaker shall have complete and unrestricted discretion to act in any way considered appropriate: (i) for the comfort, safety, and security of the persons on board the vessel, (ii) for the safety and security of the vessel, (iii) to save lives at sea, (iv) to preserve the environment, (v) to comply with applicable laws and regulations, and (vi) to maintain the good order of the vessel.
The captain may, therefore, at their sole, just, and reasonable judgment: (a) modify the Itinerary as described; (b) refuse to transport any person and/or luggage at any stage of the cruise; (c) embark and/or disembark any person and/or luggage; (d) take any action to comply with the instructions and/or regulations of public and/or local authorities; (e) take any action to protect the vessel and/or the well-being of persons on board; (f) take any action to save lives at sea; (g) require to stop the running activities on board the vessel or onshore.
USE OF IMAGE
I understand that during the running race or in related activities, I may be photographed, filmed, and/or videotaped. I agree to allow my name, photo, video or film likeness to be used for any legitimate promotional purpose by the event holders, producers, sponsors, organizers and assigns. (In cases where there are Army Special Forces involved, Runbuk Inc. will agree to protect identities as requested).
TRIP CANCELLATION / TRAVEL / MEDICAL INSURANCE
I certify that I will have adequate insurance to cover unanticipated trip cancellation / interruption, and any injury or damage that may occur on the trip, or which I may suffer while participating, or else I agree to bear the costs of such injury or damage myself.
VOLUNTARY PARTICIPATION AND ASSUMPTION OF RISK
I acknowledge that I have willingly applied to take part in the North Pole Marathon, encompassing runs of various distances. I have thoroughly reviewed and comprehend the expedition's descriptions, terms, conditions, and recommendations. I am participating in this journey fully aware of any potential hazards. Additionally, I understand that the trip dates and departure point specified on this form may be subject to change.
I understand that the North Pole, and Arctic Ice Pack, is over 2,000 km across and will be desolate of many western standard rescue facilities. I understand that I will be lodging on an an icebreaker, and running on a floating ice that's 3 feet thick or even thiner on top of the Arctic Ocean, and that sudden cracks (leads), pressure ridges, and ocean currents can expose the ocean at any time; that temperatures in April can be below -10 degrees Celsius, with wind chills to -100 degrees Celsius; that bad weather and aircraft or machinery malfunction could strand the expedition for many days; that prolonged exposure to the polar environment can cause loss of fingers, toes, and body parts due to frostbite, or loss of life due to many causes including hypothermia, dehydration or even drowning or polar bear attacks.
I further understand that Runbuk Inc., the Race Director and other organizers cannot 100% guarantee the safety of competitors when transporting them since this expedition will be carried out in one of the harshest and most remote environments on earth.
Furthermore I understand that participating in physical activities in the North Pole area may put me at some risk of death, falling or being blown into the frigid waters and other perils. I also agree that the specific activity of running or walking in the North Pole vicinity may, in an extreme worst case scenario, place me at risk of death from the frigid conditions as well as being lost in the Arctic due to poor weather or loss of communication as well as accident or illness, fully understanding that I am in a remote region devoid of many medical supplies and facilities.
In consideration of being permitted to participate in this trip, I fully assume responsibility upon myself for such bodily, mental, and financial injuries and delays caused by, but not limited to various surface transportation, accidents, aircraft malfunctions, hazards of traveling in the Arctic environment, forces of nature, civil unrest, terrorism, and other perils. I freely assume these and all other risks inherent in this North Pole Expedition, in exchange for the thrill and adventure of traveling to the Arctic Region.
I hereby assume all risks, however caused, including those mentioned above, as a result of my participation.
RELEASE FROM LIABILITY
In consideration of the services of Runbuk, Inc. (433 Airport Blvd. Suite 415, Burlingame, CA 94010, USA), the Race Director and agents, owners, officers, volunteers, participants, employees, sponsors, medical personnel and all other persons, or entities acting in any capacity on their behalf: I hereby agree to release, indemnify, and discharge them, on behalf of myself, my children, my parents, my heirs, assigns, personal representatives and estate as follows:
I release Runbuk Inc. and all of its agents and representatives or other entities acting on their behalf from any and all liability, actions, causes of actions, suits, debts, and demands that I may have for bodily injury, death, or property damage, loss of income, delays and claims of every sort and nature whatsoever which may arise out of or in connection with my participation in the North Pole Marathon.
RESPONSIBILITY
Runbuk Inc. reserves the right to cancel the 2025 North Pole Marathon Summer Edition if it does not reach a minimum level of participants to make it economically feasible to operate. Competitors will be informed by July 1st, 2024. The refund of all monies received will be the limit of our liability. We will not be liable for other costs incurred by you in preparing for the trip. In the event of a late cancellation of the trip due to unforeseen circumstances, Runbuk Inc. agrees to provide the same trip at the next possible opportunity at no additional cost to the competitor.
GOVERNING LAW AND JURSDICTION
The validity, construction and performance of this Agreement shall be governed in accordance with the laws of the USA. The parties hereby irrevocably submit to the exclusive jurisdiction of the courts of the USA as regards any claim, dispute, or matter arising out of, or in connection with this Agreement.
SIGNATURE
I have carefully read and understand the description, terms, conditions and recommendations of the 2025 North Pole Marathon Summer Edition and I am participating with a thorough knowledge of the hazards involved. I freely and voluntarily agree to the terms and conditions of the 2025 North Pole Marathon Summer Edition by signing this contract.