Registration 2024

Competition

Rules & Regulation

1. The event is the classic marathon distance of 42.2km (26.2 miles). There is also a half-marathon option.
2. Individual results will be categorized into male and female divisions.
3. The team competition will not have divisions based on gender. A team may therefore comprise both male and female members. Team positions are decided by the cumulative time of the top three competitors on each team. Team members do not have to run / finish together.
4. Any athlete who exhibits severe conditions that are deemed detrimental to their health may be withdrawn from the race by officials or stopped temporarily while appropriate treatment and advice is administered.
5. The Race Director's decisions are final.

Your submission of the registration form accepts the Rules and Regulations as outlined above. Depending on the cabin category that you choose, the overall fees range from €46,500EUR to €51,500EUR, twin-sharing basis.

You must:

1. Fill in the Application Form and click Register for the North Pole Marathon, and
2. Agree to the Terms & Conditions when prompted, and
3. Make the relevant payment in order to confirm your place.

The overall trip spans from July 26 to August 11, 2024. The race is scheduled to take place on August 2, 2024. Please proceed to the terms and conditions to see full details of the trip.

EVENT

SCHEDULED DATES OF 2024 Summer edition

DESCRIPTION & RESERVATIONS

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For the 2025 Summer Edition, depending on the cabin categories you choose, the fee ranges from €46,500EUR to €51,500EUR, twin-sharing basis.
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Runbuk, Inc. will provide:

• Entry to the North Pole Marathon.
• Medal, t-shirts, patches and other souvenirs of the race.
• Event photos and videos for personal use and local publication.
• Port charges; Airport charges.
• Flight Package Flight Paris/Longyearbyen + Transfer.
• Accommodation in selected cabins, twin-sharing basis. The bed can be configured to be 1 king-size bed (180 x 200 cm) or two single beds (90 x 200 cm).
• All of the staterooms and suites come with a private glazed balcony.
• Single occupancy is possible subject to single surcharge.
• Full board, and 24 hours room service  (special selection).
• Highly qualified expedition team; Zodiac landings.
• Complimentary boot rental.
• Polar parka for you to keep (no children sizes available)
• Mini bar in the room; Open Bar onboard.
• Unlimited Wi-Fi
• Laundry service
• Evening entertainment and events

PAYMENT SCHEDULE

Full payment is required upon initial registration to secure your place.

PAYMENT methods

The preferred method is by bank wire transfer. Once we receive your application form, we'll email you the invoice with wire instructions, and once the payment is received by the due date, your spot is confirmed.

Cancellations by participant

- Cancellation notice received 271 days or more before departure incurs a 35% charge of the total payment.
- Cancellation notice received between 270 and 211 days before departure incurs a 70% charge of the total payment.
- Cancellation notice received within 210 days before departure incurs a 100% charge of the total payment.

Please note: A withdrawing competitor may also directly transfer his or her place to another person. We will not transfer your entry to a future year.

required documents

Your passport must be valid for at least six (6) months beyond the end of the trip. Depending on your nationality, you must fulfill the visa and health requirements of the destination countries. Upon your request, the organizers can assist you in identifying the necessary travel documents, including passport, visa, health certificates, and other similar requirements. However, it is your responsibility to ensure timely preparation of all required documents.

MEDICAL Certificate

It's mandatory to submit a medical certificate, dated within 6 months of the race date and signed by a doctor, which should indicate that you have no impediments or contraindication for participating in running events. You can download the medical certificate here.

All participants should be in excellent health and capable of easily completing a regular 42.2km (26.2 mile) marathon. Please consult with your doctor before entering the North Pole Marathon.

TRAVEL / MEDICAL INSURANCE

Each participant is responsible for their own insurance to cover trip cancellation and interruption. For example, you may get injured and need to cancel your trip. Furthermore, weather-related delays and other delays can occur in such an extreme environment and the organizers cannot be held responsible for such disruption. Emergency medical evacuation insurance should also be obtained.

BAGGAGE WEIGHT

Each passenger is allowed to bring only one piece of luggage onboard, with a maximum weight limit of 20kg (44 lbs).

THe race course and cutoff time

The cutoff time for marathon is 8 hours. I understand that the organizers' objective is to establish the course on a floating ice floe. I understand and agree that in the event suitable ice cannot be located and secured at the North Pole, the course may be arranged, in whole or in part, on board.

General terms and conditions of the icebreaker

I understand and agree with the general Terms and Conditions of the icebreaker that will be used for this trip, which can be viewed here: General Terms and Conditions.

DECISIONS OF THE VESSEL’S CAPTAIN

I acknowledge and accept that during the cruise, the captain of the icebreaker shall have complete and unrestricted discretion to act in any way considered appropriate: (i) for the comfort, safety, and security of the persons on board the vessel, (ii) for the safety and security of the vessel, (iii) to save lives at sea, (iv) to preserve the environment, (v) to comply with applicable laws and regulations, and (vi) to maintain the good order of the vessel.

The captain may, therefore, at their sole, just, and reasonable judgment: (a) modify the Itinerary as described; (b) refuse to transport any person and/or luggage at any stage of the cruise; (c) embark and/or disembark any person and/or luggage; (d) take any action to comply with the instructions and/or regulations of public and/or local authorities; (e) take any action to protect the vessel and/or the well-being of persons on board; (f) take any action to save lives at sea; (g) require to stop the running activities on board the vessel or onshore.

USE OF IMAGE

I understand that during the race or in related activities, I may be photographed, filmed, and/or videotaped. I agree to allow my name, photo, video or film likeness to be used for any legitimate promotional purpose by the event holders, producers, sponsors, organisers and assigns. (In cases where there are Army Special Forces involved, Runbuk Inc. will agree to protect identities as requested – it is most likely that all athletes will be wearing facemasks in the event).

TRIP CANCELLATION / TRAVEL / MEDICAL INSURANCE

I certify that I will have adequate insurance to cover unanticipated trip cancellation / interruption, and any injury or damage that may occur on the trip, or which I may suffer while participating, or else I agree to bear the costs of such injury or damage myself.

VOLUNTARY PARTICIPATION AND ASSUMPTION OF RISK

I acknowledge that I have voluntarily applied to participate in the North Pole Marathon and that I have carefully read and understand the description, terms, conditions and recommendations of the expedition. I am participating in this trip with full knowledge of any hazards involved. I also understand that the dates of the trip and departure point may change from those specified on this form.

I understand that the North Pole, and Arctic Ice Pack, is over 2,000 km across and will be desolate of many western standard rescue facilities. I understand that I will be lodging on an an icebreaker, and running on a floating ice that's 3 feet thick or even thiner on top of the Arctic Ocean, and that sudden cracks (leads), pressure ridges, and ocean currents can expose the ocean at any time; that temperatures in April can be below -10 degrees Celsius, with wind chills to -100 degrees Celsius; that bad weather and aircraft or machinery malfunction could strand the expedition for many days; that prolonged exposure to the polar environment can cause loss of fingers, toes, and body parts due to frostbite, or loss of life due to many causes including hypothermia, dehydration or even drowning or polar bear attacks.

I further understand that Runbuk Inc., the Race Director and other organizers cannot 100% guarantee the safety of competitors when transporting them since this expedition will be carried out in one of the harshest and most remote environments on earth.

Furthermore I understand that participating in physical activities in the North Pole area may put me at some risk of death, falling or being blown into the frigid waters and other perils. I also agree that the specific activity of running or walking in the North Pole vicinity may, in an extreme worst case scenario, place me at risk of death from the frigid conditions as well as being lost in the Arctic due to poor weather or loss of communication as well as accident or illness, fully understanding that I am in a remote region devoid of many medical supplies and facilities.

In consideration of being permitted to participate in this trip, I fully assume responsibility upon myself for such bodily, mental, and financial injuries and delays caused by, but not limited to various surface transportation, accidents, aircraft malfunctions, hazards of traveling in the Arctic environment, forces of nature, civil unrest, terrorism, and other perils. I freely assume these and all other risks inherent in this North Pole Expedition, in exchange for the thrill and adventure of traveling to the Arctic Region.

I hereby assume all risks, however caused, including those mentioned above, as a result of my participation.

RELEASE FROM LIABILITY

In consideration of the services of Runbuk, Inc. (433 Airport Blvd. Suite 415, Burlingame, CA 94010, USA), the Race Director and agents, owners, officers, volunteers, participants, employees, sponsors, medical personnel and all other persons, or entities acting in any capacity on their behalf: I hereby agree to release, indemnify, and discharge them, on behalf of myself, my children, my parents, my heirs, assigns, personal representatives and estate as follows:

I release Runbuk Inc. and all of its agents and representatives or other entities acting on their behalf from any and all liability, actions, causes of actions, suits, debts, and demands that I may have for bodily injury, death, or property damage, loss of income, delays and claims of every sort and nature whatsoever which may arise out of or in connection with my participation in the North Pole Marathon.

RESPONSIBILITY

Runbuk Inc. reserves the right to cancel the 2024 North Pole Marathon Summer Edition if it does not reach a minimum level of participants to make it economically feasible to operate. Competitors will be informed by March 31, 2024. The refund of all monies received will be the limit of our liability. We will not be liable for other costs incurred by you in preparing for the trip. In the event of a late cancellation of the race due to unforeseen circumstances, Runbuk Inc. agrees to provide the same trip at the next possible opportunity at no additional cost to the competitor.

GOVERNING LAW AND JURSDICTION

The validity, construction and performance of this Agreement shall be governed in accordance with the laws of the USA. The parties hereby irrevocably submit to the exclusive jurisdiction of the courts of California USA as regards any claim, dispute, or matter arising out of, or in connection with this Agreement.

SIGNATURE

I have carefully read and understand the description, terms, conditions and recommendations of the 2024 North Pole Marathon and I am participating with a thorough knowledge of the hazards involved. I freely and voluntarily agree to the terms and conditions of the 2024 North Pole Marathon Summer Edition by signing this contract.