Registration Procedure for 2018 North Pole Marathon
PLEASE NOTE THAT THE 2017 RACE FIELD IS FULL. THIS REGISTRATION FORM IS FOR 2018.
Registration for the 2018 North Pole Marathon is a simple two-step process. You must
- Agree to the Terms & Conditions, and complete the Application Form below
- Pay the full entry fee or deposit.
The 2018 race field is limited to 27 places and these will be allotted to competitors and media on a first come first served basis.
Please note that if you have time pressures you should NOT register for this race. It is a polar trip and you must be flexible in case there are delays.
Please print this page and retain for your records. Once the full entry fee or deposit has been received, your place will be confirmed in the field.
Please note that Beijing Palace International Travel Service Co. Ltd is the exclusive Chinese agent for the 2018 North Pole Marathon. All Chinese citizens should register for the event via the following details:
There is an individual competition for both male and female competitors and a team competition for teams of three.
RULES & REGULATIONS
- The event is the classic marathon distance of 42.2km (26.2 miles). There is also a half-marathon option.
- Individual results will be categorised into male and female divisions.
- The team competition will not have divisions based on gender. A team may therefore comprise both male and female members. Team positions are decided by the cumulative time of the top three competitors on each team. Team members do not have to run / finish together.
- Any athlete who exhibits severe conditions that are deemed detrimental to their health may be withdrawn from the race by officials or stopped temporarily while appropriate treatment and advice is administered.
- The Race Director's decisions are final.
Your submission of the registration form accepts the Rules and Regulations as outlined above. The overall fee is EUR 16,000, (€15,000 if paying in full upon registering). The installment payment option will have entrants make an initial deposit of EUR 5,000 to reserve their place in the field. A further EUR 5,000 payment is required by June 9th 2017, with the final amount of EUR 6,000 payable by December 9th 2017.
- Fill in the Application Form and click Register for the North Pole Marathon
- Agree to the Terms & Conditions when prompted
- Make the relevant payment in order to confirm your place in the 2018 North Pole Marathon.
The race is scheduled to take place on April 9th 2018. Please proceed to the terms and conditions to see full details of the trip.
TERMS AND CONDITIONS - 2018 North Pole Marathon
The 2018 North Pole Marathon will be run over the classic marathon distance of 42.2km (26.2 miles).
SCHEDULED DATES OF 2018 EXPEDITION
The scheduled dates of the overall trip are April 7th - April 11th, 2018. The dates of the expedition to the North Pole are April 8th – 10th, 2018.
Day 1: April 7th - Pre-Departure Briefings.
Day 2: April 8th - Depart from Svalbard to North Pole Camp.
Day 3: April 9th - 2017 North Pole Marathon. Helicopter flight to 90N.
Day 4: April 10th - Return flight to Svalbard.
Day 5: April 11th - Depart to Homeland.
DESCRIPTION & RESERVATIONS
The price is EUR €16,000 (or €15,000 if paying in full upon registration) and includes
- return flights from Svalbard (Norway) or Russia to the North Pole camp
- accommodation while at the Pole
- entry to the official North Pole Marathon
- helicopter flights in the polar region
- the opportunity to stand at the exact Geographic North Pole
- t-shirts, medals, certificates and souvenirs
- professional photography of the race (personal use only)
- professional video of the race (personal use only)
- medical support during the trip
- emergency medical evacuation insurance
A completed Registration Form, which includes agreement with the Terms & Conditions, and payment of EUR €15,000 are required to secure a place in the field (or deposit of EUR €5,000). Competitors may pay by installments (see payment schedule below).
All participants should be in excellent health and capable of easily completing a regular 42.2km (26.2 mile) marathon. Please consult with your doctor before entering the 2018 North Pole Marathon.
Full payment of EUR €15,000 to firmly secure place will be accepted on initial registration.
Alternatively, a EUR €5,000 deposit to reserve a place will be accepted. This deposit should be followed by an additional installment payment of EUR €5,000 payable by June 9th 2017. The remaining €6,000 necessary for full payment should be received by December 9th 2017.
The preferred method is by bank wire transfer: contact Richard Donovan at email@example.com for the relevant bank details.
- Cancellations before June 9th 2017 can be charged €2,500.
- Cancellations from June 9th 2017 - December 9th 2017 can be charged €5,000.
- Cancellations from December 9th 2017 - February 9th 2018 can be charged €10,000.
- Cancellations after February 9th 2018 can be charged the full entry fee.
Please note: In the event of withdrawal by a participant, every effort will be made to find a replacement competitor rather than charge any fee, and this would normally be quite feasible. A withdrawing competitor may also directly transfer his or her place to another person. We will not transfer your entry to a future year.
There are no passports or travel documents required for the North Pole. However, you must have a valid passport beyond your date of return and the appropriate visa documents, if relevant, for entry to Norway or Russia. The organisers will assist with supplying any documentation necessary for visas.
TRAVEL / MEDICAL INSURANCE
Each participant is responsible for their own insurance to cover trip cancellation and interruption. For example, For example, you may get injured and need to cancel your trip. Furthermore, weather-related delays and other delays can occur in such an extreme environment and the organisers cannot be held responsible for such disruption. Emergency medical evacuation insurance will be provided.
There are limits to how much baggage each participant can bring. The baggage allowance travelling from the departure point to the Pole is 15kg.
USE OF IMAGE
I understand that during the race or in related activities, I may be photographed, filmed, and/or videotaped. I agree to allow my name, photo, video or film likeness to be used for any legitimate promotional purpose by the event holders, producers, sponsors, organisers and assigns. (In cases where there are Army Special Forces involved, Global Running Adventures will agree to protect identities as requested – it is most likely that all athletes will be wearing facemasks in the event).
TRIP CANCELLATION / TRAVEL / MEDICAL INSURANCE
I certify that I will have adequate insurance to cover unanticipated trip cancellation /interruption, and any injury or damage that may occur on the trip, or which I may suffer while participating, or else I agree to bear the costs of such injury or damage myself.
VOLUNTARY PARTICIPATION AND ASSUMPTION OF RISK
I acknowledge that I have voluntarily applied to participate in the 2018 North Pole Marathon and that I have carefully read and understand the description, terms, conditions and recommendations of the expedition. I am participating in this trip with full knowledge of any hazards involved. I also understand that the dates of the trip and departure point may change from those specified on this form.
I understand that the North Pole, and Arctic Ice Pack, is over 2,000 km across and will be desolate of many western standard rescue facilities. I understand that I will be lodging on an active ice floe that is 6 to 12 feet thick on top of the Arctic Ocean, and that sudden cracks (leads), pressure ridges, and ocean currents can expose the ocean at any time; that temperatures in April can be below –40 degrees Celsius, with wind chills to – 100 degrees Celsius; that bad weather and aircraft malfunction could strand the expedition for many days; that prolonged exposure to the polar environment can cause loss of fingers, toes, and body parts due to frostbite, or loss of life due to many causes including hypothermia, dehydration or even drowning or polar bear attacks.
I further understand that Global Running Adventures, Inc. (54th East Street # 3A - Marbella - Panama City - Panama), the Race Director and other organisers cannot 100% guarantee the safety of competitors when transporting them since this expedition will be carried out in one of the harshest and most remote environments on earth.
Furthermore I understand that participating in physical activities in the North Pole area may put me at some risk of death, falling or being blown into the frigid waters and other perils. I also agree that the specific activity of running or walking in the North Pole vicinity may, in an extreme worst case scenario, place me at risk of death from the frigid conditions as well as being lost in the Arctic due to poor weather or loss of communication as well as accident or illness, fully understanding that I am in a remote region devoid of many medical supplies and facilities.
In consideration of being permitted to participate in this trip, I fully assume responsibility upon myself for such bodily, mental, and financial injuries and delays caused by, but not limited to various surface transportation, accidents, aircraft malfunctions, hazards of travelling in the Arctic environment, forces of nature, civil unrest, terrorism, and other perils. I freely assume these and all other risks inherent in this North Pole Expedition, in exchange for the thrill and adventure of travelling to the Arctic Region.
I hereby assume all risks, however caused, including those mentioned above, as a result of my participation.
RELEASE FROM LIABILITY
In consideration of the services of Global Running Adventures, the Race Director and agents, owners, officers, volunteers, participants, employees, sponsors, medical personnel and all other persons, or entities acting in any capacity on their behalf: I hereby agree to release, indemnify, and discharge them, on behalf of myself, my children, my parents, my heirs, assigns, personal representatives and estate as follows:
I release Global Running Adventures and all of its agents and representatives or other entities acting on their behalf from any and all liability, actions, causes of actions, suits, debts, and demands that I may have for bodily injury, death, or property damage, loss of income, delays and claims of every sort and nature whatsoever which may arise out of or in connection with my participation in the 2018 North Pole Marathon.
Global Running Adventures reserves the right to cancel the 2018 North Pole Marathon if it does not reach a minimum level of participants to make it economically feasible to operate. Competitors will be informed by December 9th 2017. The refund of all monies received will be the limit of our liability. We will not be liable for other costs incurred by you in preparing for the trip. In the event of a late cancellation of the race due to unforeseen circumstances, Global Running Adventures agrees to provide the same trip at the next possible opportunity at no additional cost to the competitor.
GOVERNING LAW AND JURSDICTION
The validity, construction and performance of this Agreement shall be governed in accordance with the laws of the Republic of Panama. The parties hereby irrevocably submit to the exclusive jurisdiction of the courts of the Republic of Panama as regards any claim, dispute, or matter arising out of, or in connection with this Agreement.
I have carefully read and understand the description, terms, conditions and recommendations of the 2018 North Pole Marathon and I am participating with a thorough knowledge of the hazards involved. I freely and voluntarily agree to the terms and conditions of the 2018 North Pole Marathon by signing this contract.